Data privacy notice
As required by law, the purpose of this data privacy notice (DPN) is to explain what personal data we want to collect about you, for the purposes of a project called: Healthy Environments in Early Years Settings (“the project”).
The project is investigating how indoor environments in early years settings impact children’s health, learning and wellbeing. The project goal is to use science to drive real improvements in policy and building design for children’s health and education.
The project is being carried out by researchers at the Chili Hub (https://chili.ac.uk/) based at University College London (UCL). As part of the Chili Hub’s research planning, Coram Family and Childcare is recruiting professionals working in early years settings in England and Wales to share their insights, observations and advice with the UCL researchers in three online workshops. The purpose of these workshops is to inform the researchers’ project planning and research design. These workshops will be facilitated and led by the UCL researchers. Coram Family and Childcare will be the organiser of the workshops and is the data controller for the workshops. We (“we”, “us”, “our”) are committed to protecting the privacy and security of the personal data we collect about you (“you/your”) in this project.
Coram Family and Childcare will be the only organisation involved in organising these workshops, and is the data controller for this project. We (“we”, “us”, “our”) are committed to protecting the privacy and security of the personal data we collect about you (“you/your”) for these workshops.
We are asking professionals working in early years setting in England and Wales to consent to taking part in the project.
Please read this data privacy notice carefully. It provides important information about your rights and how we handle your personal information. It should be read with the consent information provided as part of the online workshop sign-up form.
How and what information we collect about you
If you decide to take part in the project, we will collect personal data initially through an online sign-up form, and then through your contributions if you are selected to take part in an online workshop. The sign-up form will ask you for your name, contact details, the location of the early years setting where you work and the age of the children you work with. The data you provide will only be used for the purposes of the workshops, and you do not have to answer any of the questions if you do not want to.
Purposes for which we use personal information and the lawful basis
None of the data we will collect will be special category data, a type of personal data that is considered sensitive and requires additional protection (for example data about racial or ethnic origin). We will process your personal data for the purposes of this research study under the lawful basis of Consent under UK General Data Protection Regulation Article 6.1(e).
What we will do with your data
Answers from the online sign-up form that you complete will only be used by the research team at Coram Family and Childcare. Your name and email address will only be used to register your interest in taking part in the workshop. The information you share in the workshop will only be used by the UCL researchers to inform their project planning and research design. We will not identify anybody by name in any report, and names and email addresses will be deleted as soon as participants in the workshops have received their vouchers for taking part.
Sharing your data
Your data will not be shared with anyone else outside the research team at Coram Family and Childcare, and we will not share your personal data outside of the UK. There may be scenarios where we have a legal obligation to disclose or share your personal data for safeguarding reasons, as required by law. This is if we believe you or someone you mention is at risk of harm (for example they were going to be attacked). We will only ever disclose your personal data to these third parties to the extent we are required to do so by law. In the very rare occasion this might happen, we would always aim to talk to you about what information would be shared as well as how and when they are going to share this with others.
How long we keep your data
After the online workshop has taken place, the UCL researchers will write up notes from the discussions, which will not include any information that could personally identify you. As your responses in the workshop will be anonymised, it will not be possible for anyone reading the researchers’ notes to identify you from your responses.
Your personal data will be deleted from our records as soon as the vouchers have been sent out to each workshop participant.
How we protect your data
We implement appropriate technical and organisational measures to protect your data that we process from unauthorised disclosure, use, alteration or destruction. Your information is securely stored on a dedicated drive that can only be accessed by staff at Coram Family and Childcare.
Your rights and options
Your rights relating to your personal data include:
– You have the right to access your personal data and can request copies of it and information about our processing of it
– If the personal data we hold about you is incorrect or incomplete, you can ask us to rectify or add to it
– Where we are using your personal data with your consent, you can withdraw your consent at any time
– Where we are using your personal information you can object to us using it this way
– We are not using your personal information for direct marketing purposes
Contact us
If you have any questions, or wish to exercise any of your rights, then you can contact:
Project: Healthy Environments in Early Years Settings
Organisation: Coram Family and Childcare
Address: 41 Brunswick Square, London, WC1N 1AZ
Email: childcare@coram.org.uk
Alternatively you can contact Coram’s Data Protection Officer, Chris Kelly, Director of People and Compliance at christine@coram.org.uk.
How to complain
You can lodge a complaint with the Information Commissioner’s Office:
Address: Wycliffe House, Water Lane, Cheshire, SK9 5AF
Helpline phone number: 0303 123 1113
ICO website: https://ico.org.uk/concerns
Changes to this privacy notice
We may update this notice (and any supplemental privacy notice), from time to time as shown in the footer. We will notify you of the changes where required by applicable law to do so.